Country: Democratic Republic of the Congo
Closing date: 30 Jun 2016
Freedom House promotes the spread of freedom and democracy around the world through research, advocacy, and programs that support frontline activists. We are a leader in identifying threats to freedom through our highly regarded analytic reports, including Freedom in the World, Freedom of the Press, Freedom on the Net, and Nations in Transit. With 13 field offices and two U.S. offices, we support the right of every individual to be free.
Position Summary
Freedom House is seeking a Program Associate for a three-year USAID funded project to support civil society, the judiciary, and the media in the DRC. The Program Associate will provide programmatic support including finance, logistical, administrative, research, writing and data analysis assistance to the assigned portfolio. The Program Associate position is be based in based in Kinshasa, DRC and will report to the Chief of Party.
Minimum Qualifications
- Bachelors’ degree in Political Science, International Relations, or related field
- Six months related experience or combination of education, training and experience
- Strong ability to communicate effectively in English, both verbally and in writing
- Strong knowledge of human rights principles and mechanisms, and understanding of democracy promotion
- Knowledge of basic accounting principles and grant-related compliance requirements
- Mastery of MS Office Suite, and ability to accurately type minimum 40 words per minute
- Ability to coordinate travel logistics, meetings, and use of conference facilities
- Ability to accept and complete administrative tasks with a great attitude
- Ability to maintain the highest degree of confidentiality regarding all aspects of work at all times
- Strong ability to apply interpersonal skills, and successfully work in a diverse and multicultural environment
- Ability to work independently with minimal supervision, and meet all goals and deadlines
- Strong ability to plan, organize, prioritize work, and multi task to meet tight deadlines
- Ability to apply superb attention to detail and consistently produce timely and error-free work
- Excellent time keeping and attendance at all times
- Ability to work flexible schedule and pre-approved overtime as needed
- Exhibit excellent phone etiquette, pleasant demeanor, and ethical conduct
- Exhibit high work standards, adherence to procedures, and responsibility for assigned tasks
Primary Duties and Responsibilities
- Prepare expense reports for program expenditure in compliance with FH and donor requirements
- Prepare payment requests in full compliance with FH and donor requirements
- Ensure timely approval is obtained for contracts, LOAs, MOUs, work plan documents, etc., track their duration and notify supervisor of imminent expiration
- Track and update program expenditure on a daily basis and maintain database
- Schedule and arrange meetings and events, and liaise with internal and external contacts appropriately and under supervision
- Assist with travel plans including flight and hotel research and booking,
- Create, maintain, update and analyze team databases for contacts, vendors and others as assigned
- Maintain program files and folders for easy access and retrieval
- Assist in the ordering, receiving, stocking and distribution of office supplies
- Assist with photocopying, scanning, faxing, filing, collating and distributing documents
- Provide general office support and a variety of related tasks to other work teams as directed
- Conduct desk research for assessments, proposals, budget narratives, news updates, etc.
- Contribute to the preparation of reports, proposals, grants, press releases, and budgets as required
- Share knowledge of tasks with interns and assist interns as required
- Resolve all job-related problems promptly, and escalate unresolved issues as necessary
- Ensure all work products comply fully with standards, policies and mission of Freedom House
- Other related duties as assigned.
Work Environment and Physical Demands:
Essential functions are typically performed in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Disclaimer: This job description is only a summary of the typical functions of the job. It is not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks, and duties of the jobholder may differ from those outlined in the job description and that other duties, as assigned, may be part of the job. Freedom House may add, change, or remove essential and other duties at any time.
How to apply:
Qualified and Interested Applicants
Qualified candidates must complete an online application and submit a resume, and cover letter with salary history and desired salary.
https://chj.tbe.taleo.net/chj04/ats/careers/v2/viewRequisition?org=FREEHOUS&cws=39&rid=281
This vacancy is open to those candidates with relevant permits to work in the DRC.
No relocation costs will be covered by Freedom House.
Only candidates who have been selected for an interview will be contacted.
EOE/M/F/D/V