Democratic Republic of the Congo: Assistant Regional Representative (Administration)

ORGANIZATIONAL CONTEXT
The Assistant Regional Representative (Administration) will function under direct supervision of the UNHCR Regional Representative. The incumbent will advise and assist the Regional Representative in the overall management of UNHCR's administrative activities and issues of concern within the given region in an effective and efficient manner which supports the Organization's mandate. The incumbent will also have direct working relationship/arrangement with the Head of UNHCR offices within the region. He/she will also have a responsibility to monitor, coach, and guide and intervene with the staff in the region.

FUNCTIONAL STATEMENT
Accountability

UNHCR premises for the country operation are managed in an efficient and cost-effective manner.
The regional office has adequate services and supplies to deliver its operations.
UNHCR's system of financial management has integrity in the region.
UNHCR recruits, contracts and deploys staff and makes use of affiliate workforce in the region to meet its current and future operational needs and in a manner that promotes career development and respects diversity
UNHCR provides a healthy, safe and respectful working environment for its workforce in the region.
UNHCR's system of financial management has integrity at the regional-level.

Responsibility

Assist the Regional Representative in the overall management of UNHCR's country programmes and issues of concern within the given region to ensure the effective and efficient use of UNHCR resources ( i.e. Human, Financial and material) as per the rules and procedures of UNHCR. This requires careful monitoring of ABOD and other expenditure instruments.
Ensure all required admin, financial and human resources are in place for effective and efficient operation of each country programme within the region; This requires ready availability of office supplies and equipment and servicing facilities of electric/electronic office/communication equipment; further eansure that the disposal of High Commissioners property is done in accordance with the established procedures, rules and regulations.
Ensure that the all staff positions ,both national and international, are timely filled as per established rules and regulations; ensure the functioning of the Regional APPC is done strictly in accordance with rules and regulations and in a transparent manner.
Monitors the day-to-day operation of the office, identify problems, and take appropriate action to overcome these through constructive changes ; Facilitate a harmonious and coherent working atmosphere in each office so that team spirit will prevail for collective and desired out put of by respective staff in each office.
Guide, Coach and Assist the Admin/Finance staff in each office to timely prepare the relevant administrative budget and post requirements as per guidelines and standards of the day in oprder to incorporate them into the Regional Operations Plan.
Liaise, visit and monitor the working and living conditions of UNHCR staff in each country in the region with a view to ensure the availability of reasonable living and working conditions for the staff to effectively discharge their assigned responsibilities. As and when inadequacies are noted, appropriate measures should be initiated in consultation Regional Representative to ameliorate difficulties and to create a tense free, productive and healthy working environment.
Keep abreast of all up-to-date and detailed understanding of UNHCR administrative policies and procedures with particular emphasis on various structural and managerial changes in order to provide accurate information; As and when required provide trainings to the respective Admin/Finace staff in order to ensure that they are up to date with required skills and knowledge to perform their functions.
Manage and guide the staff by ensuring timely preparation of Performance Appraisals Reports through respective supervisers. Ensure all staff within the region are fully aware of the UNHCR code of conduct through refresher courses.
Play an active role in the Security Management Team (SMT) in the relevant region and the inter-agency security and contingency planning process; ensure that appropriate security measures and evacuation plans are in place to protect UNHCR staff; and that security guidelines and procedures as outlined by the Designated Offcial and UNDSS are complied with.
Organise and facilitate various official missions that visit the region to obseve, assess and monitor the High Commissioners country programme(s).
Ensure that Support services of Administration and finace remain effective and service oriented at all the time so that other units and services in each respective office can effectively serve the refugees and the cause of the organisation.

Any other related responsibilities/functions deemed necessary or as delegated by the Regional Representative.

Authority

• Enforce regional compliance with UNHCR¿s workplace standards.
• In coordination with headquarters enforce regional compliance with UNHCR¿s financial rules.
• Enforce compliance with UNHCR¿s human resources policies (e.g. policies on gender, disabilities, diversity, ethics and HIV/AIDS).
• Allocate resources to meet minimum standards for staff working and living conditions.
• Clear the submission of the country operations plans (admin budgets, staffing levels and structures).
• Represent UNHCR in UN and other operations management fora.
• Enforce compliance with UNHCR¿s global strategies, protocols and guidelines.

ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED

• Graduate (equivalent of a Master's) degree in Business Administration, Economics, International Law, Political Science, International Relations or a related field plus minimum 11 years of previous work experience relevant to the function. Undergraduate degree (equivalent of a BA/BS) plus 12 years or Doctorate degree (equivalent of a PhD) plus 10 years of previous relevant work experience may also be accepted.
• Job experience: at least 11 years of relevant work experience in progressively responsible functions, preferably within the UN.
• Knowledge of English and UN working language of the duty station if not English.

DESIRABLE QUALIFICATIONS & COMPETENCIES

• Solid UNHCR experience from both the Field and Headquarters.
• UNHCR specific learning/ training activities (i.e. Management Learning Programme, Protection Learning Programme).
• Knowledge of additional UN languages.

Application

Interested candidates should submit their application online on the UNHCR career page at http://www.unhcr.org/careers.html by clicking on 'international vacancies'.

Please note that the closing date for vacancies in the Addendum 4 is Thursday 28 February 2019 (midnight Geneva time).

The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity.