Country: Democratic Republic of the Congo
Closing date: 10 Oct 2018
About the role: This is a 12 month, new role with unaccompanied terms based in Goma, DRC with a salary of Grade 3 €34,106 - €41,685.
You will report to the Systems Director and will line manage the HR Manager (national counterpart) and work closely with the Country Director, Programme Director, Country Financial Controller and Area Coordinators.
We would like you to start as soon as possible
Your purpose:
Under the line management of the Systems Director, Admin-HR Manager will be responsible for managing the human resources and admin resources function for Concern DRC Programme. Based in Goma, with frequent travel to support programme areas in the DRC. Admin-HR Manager will operate in line with all Concern operational and security policies and procedures. A key part of this role will be to strengthen admin processes and to train staff.
You will be responsible for:
Admin and HR
Recruitment and induction
Oversee recruitment of all local staff posts to ensure all vacancies are filled with the right people in a timely manner. This includes job identification, assisting job description preparation or review, staff vacancy request, vacancy announcement, shortlisting, setting up interviews, reference checks, employee contracts, and induction.
Ensure that all job descriptions and job requirements are in line with the gender strategy.
Review with the PD and SD, the current daily worker contracts and move them to regular employment contracts where appropriate
Provide support to managers in preparation of job descriptions
Review Job Descriptions of new posts in consultation with relevant line managers
Periodically review all categories of national staff job descriptions and amend as necessary in light of actual job functions
Design and implement an induction process.
Admin
Establish and maintain a comprehensive confidential data base/filing system for all employees.
Maintain accurate records of staff leave etc. and ensure all staff is aware of entitlements and procedures for applying for leave etc.
Staff management
Support the Systems Director in establishing a fit for purpose HR planning process. This includes staffing budgets as required.
Establish confidential grievance and complaint procedures that staff can rely upon. Manage collective and individual staff grievances, seeking advice from senior management as required and in accordance with grievance policies.
Maintain an updated organogram of the organization.
Manage payroll of national staff in liaison with Finance team to ensure all local staff receive the correct monthly payments on time.
With the support of the Systems Director and the Country Finance Manager, roll out the new payroll software
Ensure the implementation of Performance Development Review and probation system, ensuring that it operates equitably and consistently across the organization.
Training and line management
Ensure the implementation of the Concern DRC HR manual by training, coaching and mentoring HR staff and line managers in DRC.
Promote and ensure compliance with the requirements of Concern’s Safe guarding policies including the Concern Code of Conduct (CCoC) and its associated policies.
Line manage and train the current national HR Manager.
Oversee staff development plans that meet individual and organisational development needs.
Legal
With the support of the Systems Director, address the various requests of the government
Develop links with local authorities, particularly the labour office.
Liaise with the Concern lawyer as required and ensure necessary follow-up
Attend the admin meetings organized by the NGO forum in Kinshasa and Goma, and make sure Concern is represented in other locations
Your skills and experience will include:
Essential:
Bachelor degree in relevant discipline such as HR Management or administration
Good command of Microsoft Office Professional
At least 3 years demonstrated work experience in HR
Experience in working in the humanitarian sector and in insecure complex emergency situations
Experience in personnel management
Good communication skills i.e. advisory/instruction skills, network skills, team building skills
French Oral and written skills essential
Desirable:
English would be an advantage
How to apply:
All applications should be submitted through our website at https://jobs.concern.net by closing date. CV’s should be no more than 4 pages in length.
Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.
