Democratic Republic of the Congo: Field Coordinator (North and South Kivu)

Job Title: Field Coordinator (North and South Kivu)

Sector: Program Administration

Employment Category: Regular

Location: DRC-Kinshasa

Job Description

SCOPE OF WORK:

The Field Coordinator (FC) plays a key role in the overall leadership and management of the IRC DRC country office. Under the supervision of Deputy Director of Operations (DDO), the Field Coordinator will be responsible for the overall field coordination, program support, and field office management working in close collaboration with other members of the senior management team including the, Deputy Director of Program (DDP), Finance Controller, and Senior Sector Coordinators (Heath, WPE, ). The Field Coordinator will be based in Gomawith frequent travel to Bukavu to oversee IRC operations in South as well as North Kivu.

RESPONSIBILITIES

Field Operational Management

• Coordinate all operational functions in the Gomaand Bukavu officesto ensure overall management of Kivus-based operational support team.
• Ensure operational support for program teams and coordinate with sector coordinators and managers for effective implementation of all project activities.
• Ensure health, safety and security protocols are followed at all times, and take corrective, timely actions as required and in consultation with the DDO and other SMT members
• Review IRCNorth and South Kivu security plans on a regular basis and ensure they are up to date at all times.
• Support budget holders in review of budget vs. actual reports with operations staff and ensure appropriate action is taken in a timely fashion.
• Support and coordinate with Kivus-based operations team as well as Kinshasaall aspects of supply chain support, including procurement, stock management, asset management, vehicle and equipment renewal, maintenance and repair (including communications and computer equipment).
• Oversee under the auspices of theFinance Controller and DDO the financial management of field office operations, and finance/logistics staff, including cash management and transactions, operational budget.
• Ensure complete and correct use of all finance forms and timely communication of financial issues to the financial controller.
• Ensure compliance with IRC and donor finance and logistics policies, including all aspects of procurement and asset management.
• Guarantee adequate communication and coordination between field locations, technical coordination staff and country office on daily activities as well as program and operational issues.
• Support emergency needs assessments and emergency program implementation in response to the developing humanitarian situation.
• Together with program and grant staff, develop programs and proposals for rapid and timely support of populations affected by conflict.

Strategic Planning

• Participate in the review of thestrategic action plan (SAP) for IRC DRC Country Office (CO)
• Develop a Kivus-focused operations plan to support the program activities and the scale up programming according to the approvedSAP.

HR and Staff Development

• Ensure the ongoing capacity building of operations team (SC, HR, Admin, IT & Security) through support to direct supervisors in ensuring staff performance evaluations and individual development plans
• Ensure appropriate support to the team through regular site visits and replacement of staff if needed
• Support field staff in the implementation of personnel policies including coaching, performance evaluation, staff development, and disciplinary measures.

Coordination and Representation

• Support theSenior Sector Coordinators and DDP to ensure quality implementation of the IRC DRC program interventions.
• Represent IRC to UN, international and national NGOs, and attend coordination meetings as needed at the provincial level.
• Actively develop and maintain effective working relationships with key stakeholders at the provincial level including donors, government actors, local traditional leadership, beneficiary populations and their representatives, etc
• Establish and maintain networks with UN, INGOs, and local partners to promote strategic partnerships.

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