Democratic Republic of the Congo: Logistics Manager

Oversee the provision of the logistical support for the programme, with responsibility for ensuring an effective supply chain is in place at all times, and that standard logistics and related administrative systems are established and implemented within Medair country programmes. The role provides strategic direction, management and evaluation of all aspects of logistics, ensuring relevant information; reporting and accountability requirements are met. The Logistics Manager also plays an important role in external representation, legal compliance, team leadership and capacity building of logistics staff.

Project Overview

Emergency health projects targeting displaced, war affected and vulnerable populations in NE Congo. Developmental projects aimed at long term and sustainable behaviour change in general population and state health employees to improve public health outcomes.

Workplace

Goma, D.R. Congo. Take a look at Medair’s work inD.R. Congo.

Starting Date / Initial Contract Details

As soon as possible. Full time, minimum contract 24 months

Key Activity Areas

Logistics Management – Supply Chain

• Provide technical oversight and ensure proper supply chain management practices and procedures are in place and maintained according to Medair standards. To include sourcing and procurement, warehousing, transportation and management of logistics resources in fleet, equipment and facilities.
• Share information on assessments and proposed interventions, providing overviews of logistics requirements for the development of project proposals and subsequent projects. Proactively engage with key staff to ensure project planning and budgeting.
• Manage the procurement process in accordance with Medair policies and procedures, in a transparent, accountable, efficient and cost effective manner. Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
• Locate and negotiate contracting for warehousing that is secure, well-maintained, and meets health and safe working practice requirements. Oversee warehouse operations. Conduct periodic ‘spot checks’ and put systems in place to increase stock reliability.
• Ensure international / national transportation of freight by land, sea and air is in line with programme budgets / needs ensuring the most cost effective and reliable transport is used for the timely delivery of supplies to projects. Actively engage with freight forwarding agencies, freight handling/clearance agents, and local customs, to ensure cargo is managed at all points of the supply chain.

Logistics Management – Resources

• Ensure the management of vehicle fleet is in line with Medair standards; ensure appropriate allocation and safe use of vehicles throughout the programme and ensure servicing and maintenance schedules are adhered to. Ensure usage of fuel is correctly supervised, logged and recorded. Liaise with security personnel on security-related transport issues, such as booking in / out, satcomms, radios etc.
• Supervise and coordinate all matters regarding all types of equipment and assets including communication, IT and power.
• Support the proper management of existing field bases, establishment of new ones and closing of existing ones.
• Implement and update logistics aspects of security plan to ensure resources and facilities are ready at all times for either hibernation or evacuation.

Representation

• Proactively engage with suppliers, partners, local authorities, other NGOs, clusters and stakeholders, to plan, organise, and schedule distribution of goods and material as well as to ensure good coordination and adequate information sharing, address common concerns/problems and seek solutions.

Financial Management

• Compile and validate the logistics component of all base and project budgets. Monitor spending of assigned budgets, ensuring they are in line with Medair and donor guidelines.

Staff Management

• Manage staff with integrity and foresight, and in accordance with HR procedures and policies to ensure that they maintain the highest standards of accountability and professionalism. This includes recruitment, appraisal, objective setting, performance review, producing development plans, determination of training needs, establishing and monitoring work plans, etc.
• Ensure that all logistics and relevant programme staff are adequately trained and, if necessary, create possibilities for capacity building, mentoring and coaching.

Quality Management

• In conjunction with relevant manager’s review, develop and implement systems to improve transparency. Ensure adequate anti-fraud procedures are in place to detect and ultimately prevent loss or fraud.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international programmes and HQ prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Professional qualification in logistics or training in Supply Chain Management, Business Management or a related field.
• Certification in Humanitarian Supply Chain Management; Certification in Medical Logistics and / or security training are all desirable .
• Strong working knowledge of English and French (spoken and written).
• Local language, such as Swahili, an asset.

Experience / Competencies

• Min. 2 years relevant logistics and management experience in emergency and / or development context.
• Experience of budget management and ability to prepare timely, and accurate financial reports.
• Experience working in a cross-cultural setting, preferably in the logistics sector.
• Advanced planning, coordination, assessment, analytical and problem solving skills.
• Technical understanding of mechanical and communication equipment.
• Demonstrable knowledge of rules, regulations and donor policies governing the compliance / regulatory management of procurement rules from US, EU, UN and other agencies.

Working Conditions

• This is a field position and working and living conditions may be very different to that previously experienced.

*Application Process*

Before you apply, please ensure you are fully aware of the:

* Medair organisational values.
* Profiles sought for Internationally Recruited Staff (IRS).
* Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).
* Benefits Package provided for Internationally Recruited Staff (IRS)

Then to apply, go to http://relief.medair.org/en/jobs/positions/logistics-manager-drc-goma-1/ then:

1. apply for this vacancy (or another position that matches your profile), or

2. apply for a Medair ROC (where we can try and match your competencies to our vacancy needs).

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.