Democratic Republic of the Congo: Head of Sub-Office

Position Title : Head of Sub-Office

Duty Station : Goma, Dem. Rep. Congo

Classification : Professional Staff, Grade P3

Type of Appointment : Special short-term graded, Six months with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 08 May 2017

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Congo, Cabo Verde, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Mauritania, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Slovenia, Suriname, El Salvador, Swaziland, Timor-Leste, Trinidad and Tobago, United Republic of Tanzania, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the direct supervision of the Chief of Mission (CoM) in Kinshasa, Democratic Republic of Congo (DRC) and in cooperation with relevant units at Headquarters and Regional Office (RO Pretoria), the successful candidate will be responsible and accountable for the implementation, oversight, and co-ordination of all IOM activities in the Sub-Office, including finance and administration, reporting, monitoring and evaluation in line with IOM Mission guidelines.

Core Functions / Responsibilities:

1. Establish, develop and maintain working relationship with district and provincial Governmental authorities, United Nations agencies, International Organizations and non-governmental organizations (NGOs).

2. Oversee overall implementation of all IOM projects implemented within the Area of Responsibility (AOR). Ensure projects are implemented and regularly monitored in collaboration with IOM technical staff.

3. Be responsible for all aspects and finalization of projects in the area of tendering, contracting, monitoring, and reporting to designated Programme Manager (PM) and Resource Management Officer (RMO).

4. Oversee contractors' implementation in the areas of monitoring, change of orders, contract compliance, quality assurance, and documentation of all interaction. Ensure that projects are completed to a satisfactory standard before payment is authorized.

5. Identify new projects for development and write the concept papers for IOM to develop into projects. Ensure all cooperation with provincial government partners and communities has been obtained in writing.

6. Bring to the attention of the CoM, relevant PM and the Mission Management any projects which are not meeting timelines or where quality standards are not being met and provide solutions for improving the existent quality control system.

7. Act as a focal point for projects for respective Programme Managers, providing them with programme specific reporting and any other programmatic related information.

8. Provide to the local authorities updates as regard projects' progress and coordinate their support in solving the political issues which may be raised.

9. Ensure all reports and administrative activities in the AOR are submitted to finance and RMO timely and accurately following all IOM procedures. Ensure that all efforts are made to prevent and avoid fraud.

10. Ensure that the sub-office follow established instructions and guidelines on project monitoring and implementation methodologies in areas inaccessible to IOM staff; suggest and develop further actions to enhance existing guidelines.

11. Provide advice to the CoM and the mission Management on immediate humanitarian assistance needs identified by provincial authorities and the government.

12. Attend security meetings and to report significant security issues and incidents to the

Security Officer in the sub-office and COM.

1. Coordinate closely with the designated Officer in Charge of United Nations Department for Security and Safety (UNDSS) in the region, civilian and military governmental authorities, donor representatives, tribal leaders, village councils, militias and others to ensure security for all IOM staff members and sub-contractors enforcing the mission security regulations to protect mission staff and property.

2. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in International Relations, Political Science, Business or Public Administration or a related field from an accredited academic institution with five years of relevant professional experience; or

• University degree in the above fields with seven years of relevant professional experience.

Experience

• Experience in management, humanitarian and migration-related activities, complex project implementation, liaison with governments and international agencies;

• Practical experience in IOM administrative and financial management, budget monitoring, cash management and internal control procedures; knowledge of IOM finance, procurement and HR

procedures and rules;

• Experience in providing direct assistance or definitive hands on experience with refugees, asylum seekers and other beneficiaries;

• Experience with project implementation, scheduling and deployment of resources;

• Strong management capability and experience, especially in the field of humanitarian assistance.

Languages

Fluency in English and French is required.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms;

• Client Orientation – works effectively well with client and stakeholders;

• Continuous Learning – promotes continuous learning for self and others;

• Communication – listens and communicates clearly, adapting delivery to the audience;

• Creativity and Initiative – actively seeks new ways of improving programmes or services;

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others;

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter;

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation;

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. ncy

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 08 May 2017 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.

Posting period:

From 25.04.2017 to 08.05.2017

Requisition: SVN 2017/77 (P) - Head of Sub-Office (P3) - Goma, Democratic Republic of Congo

(55045483) Released

Posting: Posting NC55045503 (55045503) Released